Annual general meetings

Extraordinary general meeting 2024 (Tartu, Estonia)

Association of European Printing Museums

AEPM
Not for profit association (Association Sans But Lucratif, ASBL)

Amendments to the articles of association – Bringing the articles into line with the Companies and Associations Code – Appointments – Powers

On May 24, 2024, at the Tartu Center, Kastani, 48f, Tartu, Estonia, was held the extraordinary general meeting of the members of the non-profit association named ‘Association of European Printing Museums’, abbreviated to ‘AEPM’, having its registered office at 1180 Uccle, Rue de la Mutualité 58, in the Brussels-Capital Region, constituted under private deed, February 13, 2014, published in the Annexes to the Moniteur belge, 2 July under number 14128060, whose articles of association have never been amended since.

Registered at the Banque Carrefour des Entreprises et au Registre des Personnes Morales de Bruxelles under the number 0554.659.262.

The meeting was declared in session with Stefan Soltek, chair of the AEPM presiding.

The chair designated Lise Morisseau, membre du bureau de l’AEPM as minutes secretary.

Were present or represented at the meeting:

Board members :

Charlotte Biszewski (TYPA, Estonia), Robert Clerebaut (Belgium), Patrick Goossens (treasurer, Belgium), Indra Kupferschmid (HBKsaar, Germany), Alan Marshall (webmaster, France), Lise Morisseau (Atelier-Musée de l’Imprimerie, France), Stefan Soltek (chair, Germany)

Excused: Joseph Belletante (Musée de l’Imprimerie et de la communication graphique, Lyon, France), Marie Manuel de Condinguy (Imprimerie nationale, France), Nadine Rousseau (Les mille univers, Bourges, France).

Individual and organisational members:

Book Art Museum, Poland (Tymoteusz Tryzno) — Deutsches Museum, Germany (Sonja Neumann) — Friends of the Press Museum Fjeld-Ljom, Norway (Marit Brandsnes, Jan Erik Øvergård, Annikki Torgersen) — Gramus, Sweden (Mats Larsson, Maria Methi) — Grafiska Museet Linköping, Sweden (Kennet Davis, Erik Gunnarsson) — Gutenberg Museum, Germany (Sarah Zabel) — Industriemuseum, Belgium (Armina Ghazaryan) — Kner Printing Museum, Hungary (Erzsebet Novotny) — Moara de hartie, Romania (Ion Georgescu) — Musée de l’imprimerie et de la communication graphique, France (Hélène-Sybille Beltran, Fernande Nicaise) — Museum für Druckkunst, Germany (Katerina Grushka, Katherine Walter) — Museum of Books and Printing, Ukrainia (Valentyna Bochkovska) — Museum of Science and Technology, Serbia (Slobodanka Sibalic) — Museum Plantin-Moretus, Belgium (Joost Depuydt) — National Library of Latvia, Latvia (Ineta Vaivode) — National Print Museum, Ireland (Mary Plunkett) — Norwegian Printing Museum IDDIS, Norway (Lene Amalie Aadahl, Eva Marie Jansen, Ima Maufe) — Kunstprenteverket, Norway (Knut Ketil Oftedahl) — Speelkaartenmuseum, Belgium (Elke Grommen, Leon Jenssens, Herwig Kempenaers) — Stiftelsen Skansen, Sweden (Arina Stoenescu) — TYPA, Estonia (Maria Muuk) — Verein für Schwarzkust, Germany (Anne König).

Proxies:

Association des Amis du Musée de l’imprimerie et de la communication graphique, France — Cho Yiu Cynthia Ng, United Kingdom — Pascal Fulacher, France — Printing Historical Society, United Kingdom (Ben Weiner, secretary).

Non-voting non-membres present:

GG Print Studio, Sweden (Lina Nordenström) — Lithuanian Union of Artists, Lithuania (Teodora Jurčytė-Šukaitienė) — Peace Paper Project, Germany (Drew Matott) — Underground Printing Museum, Lithuania (Vaidotas Andyiulis, Darius Zubricka) — UPUPÆPOP, Czech Republic (Eva Horská, Jakub Horský).

Opening remarks by the chair of the AEPM

I. The Chairman outlines the agenda, which is as follows:

1. Adaptation of the Articles of Association to the Code des Sociétés et des Associations and other amendments to the Articles of Association. Adoption of a new text of the Association’s Articles of Association accordingly.

  • Pursuant to article 39 of the law of March 23, 2019 introducing the Code des Sociétés et des Associations, decision to adapt the Association’s Articles of Association to the Code des Sociétés et des Associations.
  • Decision to amend the Articles of Association.
  • Adoption of a new text of the Association’s Articles of Association.

2. Confirmation of the association’s registered office and, if necessary, e-mail address and website.

3. Appointment of directors

4. Powers to be conferred

  • to the Board of Directors for the execution of the resolutions passed on the above points;
  • to the Association’s notary to file the coordination of the Articles of Association with the Registry of the Commercial Court and, in general, any material amendments in connection with the adaptation of the Association’s Articles of Association to the Companies and Associations Code;
  • the Association’s notary to file a copy of this deed with the Registry of the Commercial Court for publication in the Annexes to the Moniteur belge;
  • to the Board of Directors, with power of sub-delegation, to carry out the necessary formalities to modify the registration of the Association with all competent authorities.

II. The not for profit association currently has 98 members

All members and directors were convened by e-mail on April 25, 2024, i.e. at least 30 days before the present meeting, in accordance with article 10.3 of the Articles of Association. The notice contained the agenda for the present meeting.

The composition of the present meeting shows that 33 members are present or represented, i.e. at least two-thirds of the full members present. The Meeting is therefore in sufficient number to deliberate and validly rule on the proposals on the agenda.

III. No commissioner was appointed

IV. Each member has one vote at the General Meeting, in accordance with Article 10.5 of the Articles of Association.

V. To be accepted:

  • proposals sub 1.1 to 1.3 on the agenda must receive a two-thirds majority of the votes cast, in accordance with article 9:21 al.3 of the Companies and Associations Code and the Articles of Association.
  • proposal sub 3 on the agenda requires a two-thirds majority of votes cast, in accordance with article 10.6.e. of the Articles of Association.
  • the other proposals on the agenda require a simple majority of votes, in accordance with article 10.6.a. of the Articles of Association.

Confirmation of the validity of the meeting

This statement having been verified and recognized as accurate by the meeting, the latter recognizes itself as validly constituted and able to deliberate on the items on the agenda.

The meeting considered the agenda and, after deliberation, passed the following resolutions:

I. Adaptation of the Articles of Association to the Companies and Associations Code and other amendments to the Articles of Association – Adoption of a new text of the Association’s Articles of Association accordingly

1.1 Adaptation of the Association’s Articles of Association to the Code des Sociétés et des Associations

  • Pursuant to Article 39 of the Act of March 23, 2019 introducing the Code des Sociétés et des Associations, the Meeting resolves to adapt the Association’s Articles of Association to the Code des Sociétés et des Associations.This resolution is adopted unanimously.

1.2. Other amendments to the Articles of Association

The General Meeting resolves to make the amendments proposed in the new version of the Articles of Association.

This resolution is adopted unanimously.

1.3. Adoption of new Articles of Association

Taking into account the decisions taken in resolutions 1.1 and 1.2 above, the meeting resolves to adopt the following new text for the Association’s Articles of Association:

This resolution is adopted unanimously.

2. Confirmation of the association’s registered office and website

The General Meeting confirms that the association’s registered office is located at the following address: 1180 Uccle, Rue de la Mutualité 58.

The association’s website is www.aepm.eu.

This resolution is adopted unanimously.

3. Appointments

In accordance with the composition of the Board of Directors at the time of the Association’s General Meeting held on May 7, 2022 :

Joseph Belletante (Musée de l’Imprimerie et de la Communication Graphique, Lyon, France),
Robert Clerebaut (Brussels, Belgium)
Pascal Fulacher (France),
Patrick Goossens (Letter-kunde, Antwerp, Belgium),
Alan Marshall (France),
Stefan Soltek (Klingspor Museum, Offenbach, Germany),
Frédéric Terrier (Les mille univers, Bourges, France),
with two outgoing members: Zahra Benkass (France); Joost Depuydt (Plantin-Moretus Museum, Antwerp, Belgium)

3. Nominations

Conformément à la composition du conseil d’administration au moment de l’assemblée générale de l’Association ayant eu lieu le 7 mai 2022 :

  • Joseph Belletante (musée de l’Imprimerie et de la communication graphique, Lyon, France),
  • Robert Clerebaut (Bruxelles, Belgique)
  • Pascal Fulacher (France),
  • Patrick Goossens (Letter-kunde, Anvers, Belgique),
  • Alan Marshall (France),
  • Stefan Soltek (Klingspor Museum, Offenbach, Allemagne),
  • Frédéric Terrier (Les mille univers, Bourges, France),
    avec deux membres sortant·e·s : Zahra Benkass (France) ; Joost Depuydt (musée Plantin-Moretus, Anvers, Belgique)

and the appointment of two new members at the same General Meeting:

  • Francisco Anón Roig (El Senado del Museo de la Imprenta, Valencia, Spain) ;
  • Indra Kupferschmid (HBKsaar, Saarbrücken, Germany)

And in accordance with the decision of the Association’s General Meeting held on May 27, 2023, all terms of office having expired on that date, the following directors had been appointed or the terms of office of the following directors had been renewed for a term of 3 years from that date:

Francisco Ânon Roig
Joseph Belletante
Charlotte Biszewski
Robert Clerebaut
Marie Manuel de Condinguy
Patrick Goossens, Treasurer
Indra Kupferschmid
Alan Marshall
Lise Morisseau
Nadine Rousseau
Stefan Soltek, Chairman

It is proposed to renew the current Board of Directors until the statutory renewal (every 3 years) in 2026.

This resolution was adopted unanimously.

4. Powers

The Meeting resolves to confer full powers :

  • to the Board of Directors for the execution of the resolutions passed on the foregoing points ;
  • to the Etude des Notaires ‘MAQUET, JOYE et BERTOUILLE, Notaires associés’, having its registered office at Avenue Louise 350/3, 1050 Brussels, to file the coordination of the articles of association with the Clerk of the competent Commercial Court and to file a copy of the present minutes with the Clerk of the Commercial Court for publication in the Annexes to the Moniteur belge.
  • to the aforementioned notary to make any material amendments in connection with the adaptation of the association’s articles of association to the Code des Sociétés et des Associations;
  • to the Board of Directors, with power of sub-delegation, to carry out the necessary formalities to modify the Association’s registration with all competent authorities.

This resolution was adopted unanimously.

There being no further business, the meeting was adjourned at 11:00 a.m.

Lise Morisseau
Minutes secretary